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Join colleagues from around the world for two days of career-empowering knowledge, practices, networking, and practical solutions. With insights from nearly 50 presenters, 17 Sessions in the Technology Test Kitchen, an exhibit hall packed with the best content management solutions, and the very best in industry networking.

This year we’ll be in Helsinki, Finland! It may be cold and dark outside, but inside enjoy the warmth of friends and colleagues and the enlightening presentations of industry professionals.

DITA Europe is designed with your specific needs in mind—providing strategies you can use immediately as you create and manage technical content, and expanding your professional network with information development experts from around the world.

Those new to content management and/or DITA will find guidance for starting their journey, while for experts, our program offers ways to continue pushing the boundaries. Join us for a chance to share what you already know and find out about things you don’t!

DITA Europe is a dual-track conference of 40-minute sessions.

Total of 24 sessions, 12 Sessions in the Technology Test Kitchen, content management solutions representatives, and the very best in industry networking, DITA Europe is designed with your specific needs in mind—providing strategies you can use immediately as you create and manage technical content.

Visit the conference website for further information and to register.

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By Stilo Corporation (September 20, 2023)

In the world of technical communication and content management, the need for efficient, user-friendly tools is ever-evolving. One such tool that promises to revolutionize the way we create, manage, and distribute content in the DITA XML format is ChatGPT, a state-of-the-art language model developed by OpenAI. In this blog, we will explore how ChatGPT is set to transform the DITA XML landscape, making authoring and documentation more accessible and efficient than ever before.

What is DITA XML?

Before delving into how ChatGPT will impact DITA XML, let’s briefly understand what DITA XML is. DITA (Darwin Information Typing Architecture) is an open standard for structuring, organizing, and publishing technical content. It’s commonly used in industries like software documentation, healthcare, manufacturing, and aerospace to create structured documents that can be easily reused and repurposed across different platforms.

DITA XML allows authors to break down content into small, reusable “topics” and then assemble them into comprehensive documents using a defined hierarchy. This structured approach improves content consistency, facilitates collaboration among authors, and simplifies localization and content reuse.

The Challenge of DITA XML Authoring

While DITA XML is a powerful standard for content management, authoring in DITA XML can be challenging for several reasons:

• Steep Learning Curve: Learning the intricacies of DITA XML and its associated tools can be time-consuming and challenging for new authors.
• Complex Markup: DITA XML requires authors to add complex markup tags, making the content creation process less intuitive.
• Content Reuse: While DITA XML promotes content reuse, identifying and retrieving reusable content can be cumbersome.
• Collaboration: Collaborative authoring and review processes can be challenging, especially when authors are not well-versed in XML.

How ChatGPT Will Revolutionize DITA XML

ChatGPT is poised to address these challenges and revolutionize DITA XML authoring and documentation in several ways:

• Simplified Authoring: ChatGPT makes authoring in DITA XML more accessible by providing a user-friendly, natural language interface. Authors can simply describe their content requirements in plain language, and ChatGPT can generate the necessary DITA XML markup, reducing the learning curve for new authors.
• Automated Markup: ChatGPT can automatically generate DITA XML markup, reducing the need for authors to manually insert tags. This automation streamlines the authoring process and reduces the risk of markup errors.
• Content Suggestions: ChatGPT can suggest relevant topics and content components based on the author’s input, promoting content reuse and consistency. Authors can easily locate and incorporate existing content into their documents.
• Real-time Collaboration: ChatGPT enables real-time collaboration among authors by providing a collaborative environment where multiple users can work on DITA XML documents simultaneously. This feature enhances productivity and teamwork.
• Quality Assurance: ChatGPT can assist in quality assurance by checking DITA XML documents for consistency, completeness, and compliance with industry standards. It can flag potential issues and offer suggestions for improvement.
• Integration with Existing Tools: ChatGPT can seamlessly integrate with existing DITA XML authoring and content management tools, enhancing their functionality and making the transition to a more efficient workflow smoother.

The advent of ChatGPT is poised to revolutionize DITA XML authoring and documentation. By simplifying the authoring process, automating markup, facilitating content reuse, enabling real-time collaboration, and enhancing quality assurance, ChatGPT empowers technical communicators to create structured, high-quality content more efficiently than ever before.

As organizations seek to optimize their content management processes and improve documentation quality, ChatGPT offers a promising solution to meet these evolving needs in the world of DITA XML authoring. Embracing this technology may very well be the key to staying ahead in the dynamic field of technical communication and content management.

About Stilo Corporation
Stilo develops tools to help organizations automate the conversion of content to XML and build XML content processing components integral to enterprise-level publishing solutions. Operating from Canada, Stilo supports commercial publishers, technology companies and government agencies around the world in their pursuit of structured content. For more information, visit https://www.stilo.com/about.

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By Stilo Corporation (July 24, 2023)

Converting Pharma content in Microsoft Word to DITA XML using conversion software can streamline the process and help ensure accuracy. Follow these 8 steps to accomplish the conversion:

1. Choose the Conversion Software: Select a reliable and reputable DITA conversion software (e.g. Migrate by Stilo) that supports importing Word documents and exporting to DITA XML. Tools providing automation will yield more consistent results.
2. Acquire the Conversion Software: Most DITA software is accessible as a SaaS service. Find a reliable vendor and obtain your user credentials.
3. Prepare the Word Document: Clean up the Word document by ensuring consistent formatting, styles, and indentation. Remove any unnecessary elements that might not translate well into DITA XML.
4. Save the Word Document as a Compatible Format: Most DITA conversion software supports DOCX (Microsoft Word format). Save your cleaned-up Word document in the compatible format.
5. Import the Word Document into the Conversion Software: Open the conversion software and import the Word document you saved in the previous step. The software should recognize the document’s structure and content.
6. Configure Conversion Settings: Depending on the capabilities of the conversion software, you may have options to configure the conversion settings. These settings might include specifying DITA elements, handling images and links, and adjusting the output structure.
7. Initiate the Conversion: Start the conversion process using the configured settings. The software will analyze the Word document and transform it into DITA XML according to your chosen options.
8. Review and Fine-Tune the Converted DITA XML: After the conversion is complete, review the resulting DITA XML content. Check for any formatting or structural issues that might need manual adjustments. Ensure that the DITA elements are appropriately mapped, and the content is well-organized.

Make any necessary fine-tuning and edits within the conversion software to improve the quality of the DITA XML output.

Note that the efficiency and accuracy of the conversion heavily depend on the chosen software and the initial quality of the Word document. Always review the converted DITA XML thoroughly and perform any manual adjustments to achieve the desired results.

About Stilo Corporation
Stilo develops tools to help organizations automate the conversion of content to XML and build XML content processing components integral to enterprise-level publishing solutions. Operating from Canada, Stilo supports commercial publishers, technology companies and government agencies around the world in their pursuit of structured content. For more information, visit https://www.stilo.com/about.

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By Stilo Corporation (July 12, 2023)

Converting content to DITA XML can be a complex process, but by following a structured approach, you can streamline the conversion process. Here are 10 steps to guide you through the conversion:

1. Define Conversion Scope: Determine the scope of the conversion project, including the specific content to be converted and the desired output structure in DITA XML. Identify any specific requirements or constraints related to the content, formatting, or metadata.
2. Assess Content: Review the content to understand its structure, complexity, and formatting. Identify any challenges or potential issues that may arise during the conversion process, such as complex tables, graphics, or non-standard layouts.
3. Plan the Conversion Strategy: Develop a conversion strategy based on the content assessment. Determine the best approach for extracting content from the source, including text, images, tables, and other elements. Consider using conversion software to automate the initial extraction process.
4. Prepare DITA XML Structure: Define the DITA XML structure and create the necessary topic types, elements, and metadata to accommodate the converted content. Customize or extend the existing DITA specialization modules or create new ones as per your specific requirements.
5. Map Source Content to DITA XML: Map the extracted content from the source content to the corresponding elements in the DITA XML structure. Determine how the source headings, paragraphs, lists, tables, and other content elements will be represented in the DITA XML structure.
6. Establish Tagging Guidelines: Develop tagging guidelines to ensure consistent and accurate tagging of content during the conversion process. Define guidelines for tagging headings, lists, images, tables, references, and other content elements according to the DITA XML structure.
7. Perform Content Conversion: Apply the defined tagging guidelines and convert the extracted content from source into DITA XML (preferably using automation tools). Use XML editors or specialized conversion tools to facilitate the conversion process and ensure adherence to the DITA XML structure and tagging guidelines.
8. Validate and Review: Validate the converted DITA XML content using XML validation tools or DITA-aware XML editors. Perform a thorough review of the converted content to ensure accuracy, consistency, and adherence to the desired DITA XML structure. Address any identified errors, inconsistencies, or formatting issues.
9. Enhance and Optimize: Enhance the converted content by refining the structure, applying consistent formatting, and improving the metadata. Optimize the DITA XML content by identifying opportunities for content reuse, modularization, and metadata enrichment.
10. Publish and Test: Generate output from the converted DITA XML, such as PDFs, HTML, or other desired formats. Test the generated output for accuracy, formatting, and usability. Make any necessary adjustments or refinements to ensure the final output meets the desired quality standards.

Throughout the conversion process, it is crucial to maintain thorough documentation, communicate with stakeholders, and seek feedback to address any challenges or refine the conversion strategy. By following these steps, you can effectively convert any source content to DITA XML, enabling structured content management and facilitating efficient content reuse and delivery.

About Stilo Corporation
Stilo develops tools to help organizations automate the conversion of content to XML and build XML content processing components integral to enterprise-level publishing solutions. Operating from Canada, Stilo supports commercial publishers, technology companies and government agencies around the world in their pursuit of structured content. For more information, visit https://www.stilo.com/about.

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